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Event Rental: How to Choose the Right Rental Company

An event rental company can make planning easier for you. But how exactly do you choose the right one? This article will help you choose the right rental company.

Planning an event can be difficult, especially if you don’t have experience. Thankfully, an event rental company can make it easier for you.

But how exactly do you choose the right event rental company?

We got your back. This article will discuss how to choose the right rental company.

Choosing the Best Event Rental Company in 5 Steps

Here are 5 things to guide you in choosing the right rental company.

An event rental company helps you set up your events seamlessly

1. See if their equipment matches your needs

Any event rental company can only be useful if it offers the equipment you need. 

List down your needs first. Do you need tables and chairs? A sound system? What about linens?

After doing this, determine how long you’re going to need them. Some companies charge by the hour. Others charge by the day, so it’s best to know how long you’ll rent them. 

Next, see if the event rental company offers them. You can visit their website and/or give them a call.

You must also check the quality of the equipment they offer. Make sure that they are working well. 

2. Know their proximity

Event equipment such as long tables and sound systems are huge. Thus, big vehicles are needed to transport them. 

If you’re hosting a big event, it’s best to find an event equipment rental company in your area. By doing this, the equipment can be efficiently delivered to your doorstep. 

For instance, if the event will be held in Phoenix, choosing an event rental company serving the said city prevents delays. 

UParty is a party rental company in Phoenix. It is the first on-demand full event service in Arizona. It’s like Uber but for event equipment and flowers. 

3. Know what other people are saying about them

If an event rental company is doing a great job, people are going to talk about them. 

Reviews are a great way to know more about a company because they give you an unbiased view.

However, you must be careful about reviews you find online. Some of them might be fake. 

If possible, ask people you know about the event rental company you’re eyeing.

You can also ask the contact details of the clients the company worked with and ask about their experience yourself.

4. Check the company’s experience

A company’s experience can help determine whether they can reliably serve you or not. It’s not just about the number of years the company has been around though.

It’s more about how many clients they served and their experience on certain events. 

For instance, if you’re planning a wedding, it's better to choose a company who made weddings possible. It would be unwise to choose a company who only served baby showers. 

In addition, if you’re hosting a huge event, the event rental company must be able to cater to many attendees. They must have enough tables, chairs, and other equipment needed for the event.

5. Ask about their working process

What are their payment terms? How soon can they deliver? How will they get the equipment to you?

These are just some of the questions you must ask the company before hiring them.

Before renting any equipment, you must know the company’s working process. This ensures that both sides properly manage their expectations.

Is there a party rental near me?

Yes. UParty offers party rental in Arizona. UParty is a party rental company that offers many equipment such as tables, chairs, sound systems, arches, and flowers.

Check our full event equipment list here

What is the best event rental company in Arizona?

UParty is the best event rental company in Arizona. Aside from meeting the requirements mentioned above, UParty is the first on-demand full event service in Arizona. It’s like Uber but for event equipment. 


Not all event rental companies are created equal. Choosing the wrong one can ruin your event. Choosing the right one, on the other hand, makes your events go smoothly.

Remember, make sure that the event rental company you choose is near you and has the necessary equipment, great reviews, relevant experience, and a reliable working process.